Management

Data Management Officer

Full Time Permanent

A leading international Yacht Management Company requires a data management office to manage the process, planning and accuracy of business-critical data. Acting as the internal gatekeeper you will create, produce and oversee procedures and policy for record storing covering compliance and governance.

Key Tasks

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Full responsibility for the day-to-day administration of records management and administration ensuring compliance with statutory requirement and legislation

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Make recommendations for approval for the implementation of a filing structure that support the business which is future proof for complexity and growth

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Project manage the collation and cleansing of data from multiple platforms to one single platform from several departments and offices located around the globe operating under different legislations and statutory requirements

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Skilfully addresses the requirements of the short-term, whilst not compromising the long-term objectives

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Administration of electronic records, including the retrieval promptly upon request

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Undertaking research, retrieval and replacement of files for departments as part of the Information and Records Management service to internal customers

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To participate in the disposal processes by reviewing and analysing with a critical eye the secure disposal of files

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To action, service and supply requests, in line with the records lifecycle, ensuring integrity of information and confidentiality of records are provided to appropriate staff across the organisation

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Be the single point of contact for document and records management queries

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Producing regular and ad-hoc reports including written summaries and guidance to others

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Undertake specific and ad-hoc project work and programmes to contribute towards company objectives to ensure continuous improvement

Experience

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Membership/Fellowship of Archives & Records Association

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Degree in an appropriate subject or 4 years’ equivalent experience

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Strong attention to detail and eye for accuracy

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A highly developed sense of responsibility and understanding of confidentiality

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Excellent spoken and written English

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Resilience and ability to work under pressure in a fast-moving and constantly changing environment with a willingness to adopt a hands-on approach

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Excellent organisational skills, and the ability to prioritise competing demands

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Strong analytical and problem-solving skills

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Advanced level of technical proficiency and computer literacy (MS Office and SharePoint. Salesforce familiarity would be an advantage)

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Experience of analysing, appraising and evaluating physical and electronic material and documentation

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Able to work on own initiative, taking critical decisions within a framework of delegation and being able to justify those decisions

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Comfortable and confident liaising with internal and external stakeholders to complete tasks successfully

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Experience in using relevant technology; Information management systems.

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An understanding of the importance of legislation such as GDPR and Public Records Act as it relates to the work

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